In general, these are software solutions that are used in the management of digital documents and information. The significant differences lie in purpose, document timeliness, security and compliance.
Document management systems (DMS) are geared towards the comprehensive management of documents throughout their entire lifecycle. They focus on active and dynamic documents that are frequently edited. A DMS is therefore designed for employees in companies who have to work with and manage documents on a daily basis.
Digital archives specialize in the long-term storage of documents that are no longer actively processed and are primarily stored for historical or compliance reasons. These are often used by organizations that require legally compliant and long-term storage of information.
In practice, a lean archive solution is usually sufficient to cover the necessary areas of application. Our customers usually had a complex DMS in place, but only used it for archiving... that was too expensive!
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